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Academic

Program Coordinator I

Department: School of Outreach
Position: Full-time, 12 month with benefit package
Wage: $12.058 to $15.073 per hour
Union Affiliation: Montana Public Employees’ Association
Posting Date: April, 2017

Description

The University of Montana Western’s School of Outreach invites applications for a program coordinator.  The position will carry out the School of Outreach mission to provide high quality learning opportunities to citizens of all ages.  The School of Outreach offers educational experiences at locations on and off campus, as well as sites linked by technology.  This position is part of a program development team that reports to the Dean of Outreach. 

Responsibilities

·         Design, plan, and coordinate program services and activities for traditional and non-traditional student
          populations.  Must be capable of managing multiple program demands in a fast-based environment
          with frequent interruptions.
·         Accept, review and submit for approval, course proposals for resident, extension, and non-credit
          offerings.
·         Build and maintain relationships with academic departments, faculty, students, and community
          members.  Must be friendly, discrete, and professional.
·         Assist and advise students enrolling in Outreach offerings.  Must develop knowledge of campus degree
          requirements and admission, registration and fee payment procedures.
·         Utilize technology applications to market programs, enroll students, deliver services, track enrollments,
          and monitor success.  Must already possess strong Microsoft Office skills and be willing to learn
          publication, learning management, and student enrollment software applications.
·         Assist with data management.  Compile data for reporting purposes.
·         Negotiate contracts with persons teaching credit and non-credit courses.  Must adhere to established
          contracting procedures and budgeting principles.
·         Work as a team member, accepting shared unit tasks as assigned. 

Qualifications

·         Two years of program coordinator experience
·         College degree required
·         Evidence of strong writing skills
·         Evidence of strong organizational, time-management, customer-service and problem solving skills
·         Attention to detail
·         Enthusiastic, self-starter
·         Aptitude for using technology to accomplish work
·         Preference may be granted to candidates who demonstrate experience with learning management
          systems, student enrollment systems, web development and social media applications. 

Application

To apply, submit resume, cover letter addressing the qualifications and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725
patricia.lake@umwestern.edu

For questions relating to this position contact Anneliese Ripley at 406-683-7309 or by email at anneliese.ripley@umwestern.edu.

Review of applications will begin April 28, 2017, but will remain open until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description

 

Director of University Communications

Department: Chancellor’s Office
Position: Full-time, 12 month
Salary: $62,000-$70,000 commensurate with experience
Union Affiliation: None
Posting Date: April, 2017

Description

The University of Montana Western invites applications from qualified individuals interested in providing strategic vision and leadership for University Communications.  Our next Director has the opportunity to build upon one of the strongest brands in public higher education. The University of Montana Western is the only public university in the nation offering Experience One, where students engage in experiential learning, taking one course at a time.

Reporting to the Chancellor and serving on the senior leadership team, the Director is responsible for the overall direction, coordination, and evaluation of the University’s central communications office and serves as the Chancellor’s primary communications adviser. 

The primary purposes of the Department of University Communications are to:

·         Assist members of the university community to share information, knowledge, and the UMW story.
·         Build support from UMW’s multiple constituencies.
·         Strengthen awareness of the University’s heritage and of the success and potential of Experience One.
·         Elevate, protect, and promote the UMW brand.

A small team of professionals and students provide a wide range of services: Web, digital and print communications; news and public relations; marketing; and visual media.

Responsibilities

·         Direct, coordinate and integrate the strategic communications, marketing, and public relations
          functions of the university to develop consistent and cohesive messages in support of the
          University’s mission and strategic plan.
·         Develop and implement communications plans as needed to serve a variety of University purposes.
·         Plan, coordinate, and supervise the work of the University Communications team to provide creative,
          communications, and public relations services to the university.
·         Collaborate with Admissions, the UMW Foundation, and the Alumni Association to support strategic
          enrollment management and University advancement.
·         Advise the Chancellor and senior leadership regarding internal and external constituency
          communications and relations, marketing and communications.
·         Represent the University to the press and serve as spokesperson as needed.
·         Work with the Chancellor to develop formal written and oral communications.
·         Represent the University at various community events.
·         Develop a variety of written materials.
·         Manage photographic coverage of campus events and special functions; maintain photographic files.
·         Oversee and manage the University Communications budget.

Required Qualifications

·         Bachelor’s degree in public relations, communications, marketing or related field
·         Minimum of five years of progressively responsible experience in communications, public relations, or a
          related field
·         Demonstrated leadership, organization, and management competencies
·         Excellent written and oral communication skills
·         Excellent interpersonal skills and ability to work effectively with a wide range of individuals and
          constituencies
·         Demonstrated success in creating and managing a work climate of collaboration, collegiality and team-
          work
·         Strong time management skills, with ability to handle multiple priorities concurrently
·         Knowledge of the effective use of social media

Preferred Qualifications

·         Master’s degree in public relations, communications, marketing or related field
·         Experience in communications and public relations in a higher education setting
·         Experience with budget management

Application

To apply, submit a letter of application, current vita, and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725

For questions relating to this position contact Hillary Lowell at 406-683-7151 or by email at hillary.lowell@umwestern.edu.

Review of applications will begin in May, but will remain open until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description

 

Director of Financial Aid

Department: Administration and Finance
Position: Full-time, 12 month
Salary: $61,000-$66,000 commensurate with experience
Union Affiliation: None
Posting Date: March 2017

Description

The University seeks a committed and enthusiastic leader to inspire the next stages of the financial aid vision and strategies.  Working with the Vice Chancellor of Administration, Finance, and Student Affairs the position is responsible for administering Title IV Funds for the institution in accordance with Federal, State, and Institutional regulations.  The Director is also responsible for the overall direction, coordination, and evaluation of the department.  The Director will ensure that Montana Western continues to fulfill its mission in service to its students and the community through responsible fiscal management of financial aid resources.

Responsibilities

Other duties may be assigned to meet business needs.

  • Assist in ongoing development of policies and procedures for financial aid
  • Oversee all Title IV, Perkins, state and institutional financial aid resources
  • Managing cohort default rates and default prevention plan
  • Oversee and participate in the process of meeting with prospective and continuing students to apply for and secure financial aid to cover educational expenses
  • Counsel students and parents regarding financial aid eligibility and ensure all students are provided with accurate information in regards to financial aid, resources, and their obligations regarding said resources
  • Responsible for the prompt and appropriate delivery of federal and institutional financial aid
  • Oversee the maintenance of student financial records
  • Responsible for internal audit controls at the campus level and ensuring Montana Western is in compliance with regulatory bodies
  • Accountable for Department of Veteran Affairs audits and all regulatory  reviews of the campus financial aid
  • Oversee the operation of the Ellucian/BANNER financial aid module and that all required updates are timely and compliant
  • Provide technical financial aid support to the staff and work closely with the campus IT department
  • Maintain a financial literacy program to serve students
  • Work with 3rd party servicing as needed
  • Recruit, hire, train, supervise and evaluate financial aid staff, manage department budget
  • Interface with financial aid community, lenders, and miscellaneous funding sources
  • Interact effectively with all campus departments and participates as part of the campus management team

Qualifications

  • Five years of progressively increasing responsibility in a complex financial environment with progressive experience in a financial aid operation in higher education strongly preferred
  • Bachelor's Degree with related Master's Degree preferred
  • Demonstrated supervisory experience and demonstrated success in promoting and fostering a student-centered team
  • Demonstrated success in planning, organizing and managing the operations and maintaining compliance with Federal, State, and Institutional regulations and policies
  • Demonstrated ability to effectively utilize databases, word-processing, spreadsheets and enterprise financial systems – knowledge of Common Origination and Disbursement (COD) system and Ellucian/BANNER Financial Aid system strongly preferred
  • Ability to communicate throughout the organization with effective interaction across departmental boundaries
  • Ability to incorporate financial aid into the overall enrollment strategies for the University

Application

To apply, submit a letter of application, current vita, and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725

For questions relating to this position contact Susan Briggs at 406-683-7031 or by email at susan.briggs@umwestern.edu

Review of applications will begin April 15, 2017, but will remain open until the position is filled.

The University & Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of south western Montana. The campus Full-Time Equivalent (FTE) for student enrollment is approximately 1,418. Montana Western has over 60 FTE faculty members, features small classes for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff choose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to provide innovative interdisciplinary education through experiential learning that combines theory and practice. Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description