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Administrative Associate II - Admissions

Department: Admissions
Position: Full-time
Wage: $11.20 – $14.00 per hour plus complete benefit package
Union Affiliation: MPEA
Posting Date: May 2018
Start Date:  July 1, 2018

Description

The Administrative Associate II answers calls and transfers callers to appropriate departments and facilitates the best means of communication and customer service; provides detailed information to inquires via telephone, email and in person regarding admissions procedures and policies as well as general university programs and functions; maintains office appointment schedules for all admissions staff, schedules tours and confirms appointments and tours; creates and edits correspondence; runs and formats reports; performs general office duties including copying, faxing and filing; processes incoming and outgoing mail and distributes correspondence; greets guests; maintains inventory of office supplies for the admissions office and orders supplies as necessary; performs accurate and consistent data entry; maintains and updates university directory; assists with admissions budget; supervises work study students; assists with event planning and management; serves as office manager and performs other duties as assigned.

Required Qualifications

A valid driver’s license.

This position requires knowledge of office operations, including multi-line phone usage, phone etiquette, file management, and business correspondence formats. The position also requires a high level of accuracy, customer service, a comprehensive understanding of data entry and data management, general knowledge of academic and administrative relationships and knowledge of secretarial science, procedures and set up.

Technical requirements include thorough understanding of the Microsoft Office and Windows suite, Some supervisory experience is especially beneficial. Event planning and management experience is also beneficial.

Preferred Qualifications

The preferred candidate will possess a minimum of an associate’s degree, knowledge of budget management and an understanding of the admissions procedures specific to Montana Western. A working knowledge of the block schedule (Experience One), the environment of southwest Montana and the majors offered at Montana Western is also preferred.

Application

To apply, please complete a State of Montana Job Application and a letter of application specifically addressing the qualifications and duties described above. Finalists for this position may be subject to a criminal background investigation. Also include the names, addresses, and phone numbers of three (3) professional references. Submit application materials to:

Patti Lake
Payroll & Benefits Supervisor
Administration and Finance
The University of Montana Western
710 South Atlantic Street
Dillon, MT 59725
patricia.lake@umwestern.edu

Questions regarding this position should be directed to Matt Allen via email @ matt.allen@umwestern.edu or by calling 406-683-7450.

Review of applications will begin immediately, however the position will remain open until filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.

Click here for a printable version of the job description

Culinary Professional I (Cook I, Catering Assistant)

Department: Dining Services
Position: Full-time, varying schedule
Wage: $10.70-$13.375 per hour
Union Affiliation: Montana Public Employees Association
Posting Date: February 2018

Description

The Culinary Professional, Catering Assistant reports to the Catering Cook and is responsible for preparation of food items such as salads, soups and entrees for catered events as well as meals served in the cafeteria. Responsibilities also include coordination with the Conference & Events staff for service of banquet meals; proper cleaning and sanitizing of equipment, utensils and coolers; properly storing items according to health codes; working from production forms and recording food preparation and use amounts for banquets. This position requires a varying work schedule.

Qualifications

The successful candidate must hold two years of commercial food service experience, one of which should be in a food preparations capacity. Candidate must be skilled in the operation of various types of food service equipment as well as in communicating with others both orally and in writing. Candidate must demonstrate the ability to maintain positive, professional relationships with coworkers and customers. Physical requirements include lifting up to 40 pounds, pushing and pulling carts and equipment, prolonged standing and exposure to heat, cold and cleaning chemicals. The knowledge, skills and abilities described here are typically acquired through a combination of a high school diploma and two years of commercial food service. A Serve Safe certificate is required within six months of employment and can be acquired on the job.

Application

To be considered for this position, please submit a cover letter including three professional references and a completed State of Montana Government Job Application to:

Patti Lake
Payroll & Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT 59725
Patricia.lake@umwestern.edu

For additional information, call (406) 683-7228.  Review of applications will begin in February and continue until the position is filled.

The University and Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.

Click here for a printable version of the job description