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Job Opportunities

Director of Financial Aid

Department: Administration and Finance
Position: Full-time, 12 month
Salary: $61,000-$66,000 commensurate with experience
Union Affiliation: None
Posting Date: March 2017


The University seeks a committed and enthusiastic leader to inspire the next stages of the financial aid vision and strategies.  Working with the Vice Chancellor of Administration, Finance, and Student Affairs the position is responsible for administering Title IV Funds for the institution in accordance with Federal, State, and Institutional regulations.  The Director is also responsible for the overall direction, coordination, and evaluation of the department.  The Director will ensure that Montana Western continues to fulfill its mission in service to its students and the community through responsible fiscal management of financial aid resources.


Other duties may be assigned to meet business needs.

  • Assist in ongoing development of policies and procedures for financial aid
  • Oversee all Title IV, Perkins, state and institutional financial aid resources
  • Managing cohort default rates and default prevention plan
  • Oversee and participate in the process of meeting with prospective and continuing students to apply for and secure financial aid to cover educational expenses
  • Counsel students and parents regarding financial aid eligibility and ensure all students are provided with accurate information in regards to financial aid, resources, and their obligations regarding said resources
  • Responsible for the prompt and appropriate delivery of federal and institutional financial aid
  • Oversee the maintenance of student financial records
  • Responsible for internal audit controls at the campus level and ensuring Montana Western is in compliance with regulatory bodies
  • Accountable for Department of Veteran Affairs audits and all regulatory  reviews of the campus financial aid
  • Oversee the operation of the Ellucian/BANNER financial aid module and that all required updates are timely and compliant
  • Provide technical financial aid support to the staff and work closely with the campus IT department
  • Maintain a financial literacy program to serve students
  • Work with 3rd party servicing as needed
  • Recruit, hire, train, supervise and evaluate financial aid staff, manage department budget
  • Interface with financial aid community, lenders, and miscellaneous funding sources
  • Interact effectively with all campus departments and participates as part of the campus management team


  • Five years of progressively increasing responsibility in a complex financial environment with progressive experience in a financial aid operation in higher education strongly preferred
  • Bachelor's Degree with related Master's Degree preferred
  • Demonstrated supervisory experience and demonstrated success in promoting and fostering a student-centered team
  • Demonstrated success in planning, organizing and managing the operations and maintaining compliance with Federal, State, and Institutional regulations and policies
  • Demonstrated ability to effectively utilize databases, word-processing, spreadsheets and enterprise financial systems – knowledge of Common Origination and Disbursement (COD) system and Ellucian/BANNER Financial Aid system strongly preferred
  • Ability to communicate throughout the organization with effective interaction across departmental boundaries
  • Ability to incorporate financial aid into the overall enrollment strategies for the University


To apply, submit a letter of application, current vita, and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725

For questions relating to this position contact Susan Briggs at 406-683-7031 or by email at

Review of applications will begin April 15, 2017, but will remain open until the position is filled.

The University & Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of south western Montana. The campus Full-Time Equivalent (FTE) for student enrollment is approximately 1,418. Montana Western has over 60 FTE faculty members, features small classes for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff choose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to provide innovative interdisciplinary education through experiential learning that combines theory and practice. Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

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