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Job Opportunities

Director of Financial Aid

Department: Administration and Finance
Position: Full-time, 12 month
Salary: $60,000-$69,000 commensurate with experience
Union Affiliation: None
Posting Date: May 2017


The University seeks a committed and enthusiastic leader to inspire the next stages of the financial aid vision and strategies.  Working with the Vice Chancellor of Administration, Finance, and Student Affairs the position is responsible for administering Title IV Funds for the institution in accordance with Federal, State, and Institutional regulations.  The Director is also responsible for the overall direction, coordination, and evaluation of the department.  The Director will ensure that Montana Western continues to fulfill its mission in service to its students and the community through responsible fiscal management of financial aid resources.


Other duties may be assigned to meet business needs.

  • Assist in ongoing development of policies and procedures for financial aid
  • Oversee all Title IV, Perkins, state and institutional financial aid resources
  • Managing cohort default rates and default prevention plan
  • Oversee and participate in the process of meeting with prospective and continuing students to apply for and secure financial aid to cover educational expenses
  • Counsel students and parents regarding financial aid eligibility and ensure all students are provided with accurate information in regards to financial aid, resources, and their obligations regarding said resources
  • Responsible for the prompt and appropriate delivery of federal and institutional financial aid
  • Oversee the maintenance of student financial records
  • Responsible for internal audit controls at the campus level and ensuring Montana Western is in compliance with regulatory bodies
  • Accountable for Department of Veteran Affairs audits and all regulatory  reviews of the campus financial aid
  • Oversee the operation of the Ellucian/BANNER financial aid module and that all required updates are timely and compliant
  • Provide technical financial aid support to the staff and work closely with the campus IT department
  • Maintain a financial literacy program to serve students
  • Work with 3rd party servicing as needed
  • Recruit, hire, train, supervise and evaluate financial aid staff, manage department budget
  • Interface with financial aid community, lenders, and miscellaneous funding sources
  • Interact effectively with all campus departments and participates as part of the campus management team


  • Five years of progressively increasing responsibility in a complex financial environment with progressive experience in a financial aid operation in higher education strongly preferred
  • Bachelor's Degree with related Master's Degree preferred
  • Demonstrated supervisory experience and demonstrated success in promoting and fostering a student-centered team
  • Demonstrated success in planning, organizing and managing the operations and maintaining compliance with Federal, State, and Institutional regulations and policies
  • Demonstrated ability to effectively utilize databases, word-processing, spreadsheets and enterprise financial systems – knowledge of Common Origination and Disbursement (COD) system and Ellucian/BANNER Financial Aid system strongly preferred
  • Ability to communicate throughout the organization with effective interaction across departmental boundaries
  • Ability to incorporate financial aid into the overall enrollment strategies for the University


To apply, submit a letter of application, current vita, and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725

For questions relating to this position contact Susan Briggs at 406-683-7031 or by email at

Review of applications will begin June 19, 2017, but will remain open until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.

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