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Job Opportunities

Learning Center/Career Services Program Manager

Department:  Learning Center/Career Services
Position:  Full-time
Wage: $16.216-$20.270 per hour entry plus complete benefit package
Union Affiliation:  Montana Public Employees Association
Posting Date:  June 2017


This position is responsible for the overall administration, financial and program management duties of both programs.  This position provides overall direction of the programs, including budget tracking, strategic planning, supervision and training of tutors, coordination of schedules, publicizing services to the campus and outside resources, identifying additional funding sources, providing information regarding usage of program resources as well as data related to accreditation and graduation.  The position is a full time, 12 month, classified position reporting to the Director of Student Success.



  • Bachelor’s degree;
  • Experience assisting and counseling students/clients with job search strategies;
  • Experience with supervising student workers;
  • Experience with program management;
  • Demonstrated ability to work effectively with people;
  • Excellent interpersonal communication skills;
  • Excellent oral and written skills;
  • Excellent organizational skills;
  • Proficiency in using computers; spreadsheets, databases, and word processing software;
  • Ability to work independently;
  • Ability to manage multiple priorities and tasks.

  • Experience working in a higher education setting;
  • Experience coordinating the responsibilities of a professional office;
  • Experience in administering a standardized testing program;
  • Knowledge of best practices in tutoring;
  • Master’s degree in related field;
  • Good understanding and experience of standard Career Development work;

Position Description

  • Coordinate tutoring program;
  • Complete interview process with each tutor to include personal interview, checking references and hiring paperwork;
  • Provide training and ongoing supervision of tutors;
  • Set up work schedules for tutors;
  • Advertise tutors’ schedules, workshops and information;
  • Conduct workshops related to academic success;
  • Maintain records of student contact and tutor time;
  • Provide financial and usage data needed for grants and other funding sources;
  • Turn in payroll forms for tutors;
  • Participate in evening and week-end activities as needed.


  • Provide assistance to Western students and alumni through one-on-one career counseling and workshops on career exploration, resume and cover letter preparation, and job search skills;
  • Work in collaboration with faculty, staff and employers to ensure effective career services for Western students and alumni;
  • Distribute, collect, compile and analyze results of graduate and employer surveys;
  • Maintain the career library, including information on employment trends and markets;
  • Provide day to day oversight of the program office and budget;
  • Work with undecided students, students transitioning from two-year to four-year degree programs or to the work-world, and graduating students;
  • Maintain a Career Development presence on the university website;
  • Participate in summer and fall registration (Bulldog Bound) and orientation programs for first year students;
  • Provide training to students and faculty on the use of Optimal Resume;
  • Manage the budget for the career services program;
  • Coordinate the testing services on the campus for all standardized tests.

The successful candidate will work closely with the Director of the Office of Student Success, as well as with excellent colleagues in the Academic Advising and TRiO Student Services offices. S/he will be a member of a collaborative team dedicated to creatively supporting and maximizing student retention and success. The team members work forty regular hours per week, as well as occasional evenings and weekend days when vital.  The University of Montana Western, with 1300 undergraduate students, emphasizes experiential learning in a block scheduling system in which students take one class at a time, each lasting three hours per day, five days per week, 18 intensive days at a time.


To apply, submit a letter of application, current vita, and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725

For questions, call (406) 683-7311. Review of applications will begin on June 23rd, 2017 and continue until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.

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