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400 - Financial and Administrative

400 - Financial and Administrative Policies

400 Policy Governing Situations Without Official Campus Policy in Place

In circumstances where no official campus policy is in place under Section 400, the University of Montana Western will follow policy of The University of Montana-Missoula to the extent it agrees with UMW’s procedures.

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400.1 Vending Machines

Management and administration of vending machines and any associated term contract for such machines located on the University of Montana Western campus and peripheral properties of the University, such as the Birch Creek Outdoor Recreation Center, Vigilante Field, etc., is under the direction of Student Life.

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400.2 Petty Cash Funds

The University of Montana Western maintains a Petty Cash Fund on its premises.

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400.3 Cash Change Funds

The University of Montana Western maintains Cash Change Funds.

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400.9 Deferment of Fees

In accordance with Board of Regents Policy, the University of Montana Western allows students to defer payment of fees in equal installments for the academic term.

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400.10 Short Term Loan Fund

The University of Montana Western provides a Short Term Loan Fund for students to obtain short term funding for temporary and emergency school-related costs.

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401.1 Facilities and Administration Costs

The University of Montana Western establishes a policy for the use of facilities and administration costs charged on specific grants and contracts to cover administrative overhead, provide seed money to develop new grant proposals, and support faculty research.

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401.2 Payment or Expense Reimbursement for University Employees by Affiliated Organizations

The University of Montana Western governs the payment or expense reimbursement to or on behalf of UMW employees or departments by “affiliated foundations and organizations.”

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402.1 Eligibility for Financial Aid

The University of Montana Western will follow all applicable State and Federal policies with regard to determining eligibility for financial aid.

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402.3 Transfer of Financial Aid to Another Institution

Financial aid awards, other than Pell Grants, are not transferable from one institution to another.

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402.2 Standards of Satisfactory Progress for Financial Aid

The University of Montana Western will follow all applicable State and Federal regulations regarding eligibility for financial aid.

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402.4 Return of Title IV Funds

The University of Montana Western will return Title IV Funds in accordance with Federal guidelines.

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402.5 Internet-Only/eLearning Policy for Purpose of Tuition & Fees

The University of Montana Western will follow all applicable Montana University System (MUS) Board of Regents (BOR) for Internet Only/eLearning (IO/EL) students.

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404.1 Charitable Giving Campaign

Once a year, charitable, non-profit organizations and federations may participate in a workplace fundraising campaign in accordance with established procedures.

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