Transcript Requests & Grades
Access to Grades and Transcripts of Academic Records
The academic records for all current and former students enrolled at Montana Western are maintained by the university Registrar. Students or former students can access course final grades or transcripts of their complete academic record by contacting the university Registrar's Office, or, if enrolled at Western after 1992, they can view unofficial grade and transcript information via Western's on-line student records system - DAWGS, at www.dawgs.umwestern.edu
Click the appropriate link below for information on how to request transcripts or view course final grades.
Policies Governing Transcript & Records Access
Information Needed to Process a Transcript Request
Grades Available via the Internet
Current Montana Western students can access final grades a number of ways. The most convenient method is via Western's on-line (internet) student records system "DAWGS" at: dawgs.umwestern.edu
To access unofficial final grads/transcript information on DAWGS:
1. Search for "http://dawgs.umwestern.edu" via an internet browser such as Internet Exploer
2. Click on "Login to Dawgs"
3. Enter User ID (Student ID or SSN, do not enter dashes) and your PIN (your birthdate unless you changed it...in MMYYDD format, you must enter leading zeroes as in June=06)
4. Click on "Student Registration & Financial Aid"
5. Click on "Student Records"
6. Click "Academic Transcript" then scroll to the semester/term final grades needed
7. Exit DAWGS and close the browser to prevent unauthorized access to confidential information
Enrolled students who wish to view current semester/term block course grades should:
1. Access DAWGS
2. Click "Login to Secure Area"
3. Enter User ID (Student ID or SSN) and PIN
4. Click on "Student Registration & Financial Aid"
5. Click on "Block Grades"
6. Exit DAWGS and close the browser to prevent unauthoried access to confidential information
Transcript Request Information and Procedure
Current and former Montana Western students can request transcripts in the following ways. All transcript requests require the following information in order to be processed.
Faxed, Mailed, or E-Mailed Methods
- Complete name; include all other names under which the student might have been enrolled (maiden/married names, etc.);
- Student ID or social security number
- Date of birth
- Current mailing address and phone number
- Dates of attendance at Montana Western (or Western Montana College)
- Number of transcripts needed/requested
- Complete name and address of agency/organization/person to whom the transcript should be sent or number to which the transcript should be FAX'd
- Special instructions** ('hold until date', rush service, FAX service w/FAX number and address, for example);
- A check payable to "Montana Western" for the cost of the service requested or a valid credit card number including the type of card, issuing bank/agency, card expiration date, and the name of the person to whom the card is issued. Montana Western does accept the following credit cards Discover, Master Card, and Visa. Payment must accompany the request!
- Signature of the student making the request and the date the request is submitted to the Montana Western Registrar.
** Unless otherwise specified, transcripts will be mailed via the U.S. Post Office. Requests for overnight or two day mail and/or other "rush" (24 hour) service will be provided if possible. Costs (including mailing, handling, faxing, and "rush" services, for example) will be charged to/paid by the student or the person making the request; immediate payment is required.
Mail a written requests for transcript services to:
Montana Western
Registrar's Office
710 South Atlantic
Dillon, MT 59725-3598
Please do not send pre-addressed and pre-stamped envolpes with mailed request, the transcript fee covers the cost of mailing.
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Faxed transcript request to:
Montana Western Registrar's Office
Montana Western FAX Number: (406) 683-7493
FAX SERVICE - Western will FAX transcript information upon receipt of a valid request (see methods above). Students requesting the FAX educational records will be charged a $1/page FAX fee (for receiving and/or sending) in addition to the normal transcript fee and other charges for services requested by the student. Students should include the FAX number to which the transcript is to be FAX'd in their request for transcript service. Montana Western classifies Fax'd documents as"unofficial" records; documents FAX'd to another party (students or third-party) will be stamped "unofficial".
E-mailed requests to: reg_office@umwestern.edu
E-mailed transcript requests should include all pertinent information listed below. All e-mail address need to reflect the student's name, first and last (example: john_doe@umwestern.edu). No Exceptions!
Transcript Fees
ALL costs for transcript services will be charged to the student, immediate payment is required.
- Basic Transcript Service = $3/copy; charged in addition to all other costs outlined below
- FAX'd copy (receiving and/or sending) = $1/page FAX fee, plus Basic Service fee
- Rush Service (24-hour service) = $10 Rush fee, plus Basic Service fee
- Fedex or Express Mail = Both rates are variable, please contact the Registrar's Office for information on availability and type of rush mail service.
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Date Updates 12/2008
