skip to main content
Scholarships, Grants & Research

Admissions Representative I

Department: Admissions
Position: Full-time
Salary: $12.50 per hour plus complete benefit package
Union Affiliation: Montana Public Employees Association
Posting Date: June 2017

Description

The University of Montana Western is searching for an Admissions Representative I.  This position is responsible for the recruitment and enrollment of qualified and talented students. Admissions Representatives report to the Director of Admissions.

Responsibilities

Responsibilities include extensive traveling to high schools and college fairs, primarily in the West and Northwest states, interviewing prospective students, building relationships with families, public speaking, application review and follow-up, coordination of campus visit programs, database management and other admissions-related duties.

Qualifications

A bachelor’s degree and a valid driver’s license are required.  A demonstrated ability to meet goals and substantive involvement with university life or other university related work experience (or equivalent customer service, database management and event planning experience) is required.  Experience in an admissions office is preferred.

A working knowledge of the block schedule (Experience One), the environment of southwest Montana and majors offered at Montana Western is preferred.  The successful candidate should have excellent demonstrated abilities: in building and maintaining working relationships with college-aged students, data entry within the Banner program, working knowledge of Windows Suite, especially Access and Excel databases, and organization of on and off campus activities and projects.

Application

Applications will be accepted beginning in June, but the position will remain open until filled.  The priority deadline for the first round of reviews is July 1, 2017.  To be considered for this position, please submit the following: 1) Letter of Application addressing the desired qualifications, 2) Resume, 3) Completed and signed State of Montana Application for Employment (PD-25) http://umwestern.edu/images/application/StateApplication.doc , 4) Names, addresses and telephone numbers of three current professional references 5) Photocopy of your valid driver’s license to:

Patricia Lake
The University of Montana Western
710 South Atlantic Street
Dillon, MT 59725
patricia.lake@umwestern.edu

For questions relating to this position contact Matt Allen at 406-683-7450 or by email at matt.allen@umwestern.edu.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description

Learning Center/Career Services Program Manager

Department:  Learning Center/Career Services
Position:  Full-time
Wage: $16.216-$20.270 per hour entry plus complete benefit package
Union Affiliation:  Montana Public Employees Association
Posting Date:  June 2017

Description

This position is responsible for the overall administration, financial and program management duties of both programs.  This position provides overall direction of the programs, including budget tracking, strategic planning, supervision and training of tutors, coordination of schedules, publicizing services to the campus and outside resources, identifying additional funding sources, providing information regarding usage of program resources as well as data related to accreditation and graduation.  The position is a full time, 12 month, classified position reporting to the Director of Student Success.

Qualifications

Required:

  • Bachelor’s degree;
  • Experience assisting and counseling students/clients with job search strategies;
  • Experience with supervising student workers;
  • Experience with program management;
  • Demonstrated ability to work effectively with people;
  • Excellent interpersonal communication skills;
  • Excellent oral and written skills;
  • Excellent organizational skills;
  • Proficiency in using computers; spreadsheets, databases, and word processing software;
  • Ability to work independently;
  • Ability to manage multiple priorities and tasks.
Desired:

  • Experience working in a higher education setting;
  • Experience coordinating the responsibilities of a professional office;
  • Experience in administering a standardized testing program;
  • Knowledge of best practices in tutoring;
  • Master’s degree in related field;
  • Good understanding and experience of standard Career Development work;

Position Description

  • Coordinate tutoring program;
  • Complete interview process with each tutor to include personal interview, checking references and hiring paperwork;
  • Provide training and ongoing supervision of tutors;
  • Set up work schedules for tutors;
  • Advertise tutors’ schedules, workshops and information;
  • Conduct workshops related to academic success;
  • Maintain records of student contact and tutor time;
  • Provide financial and usage data needed for grants and other funding sources;
  • Turn in payroll forms for tutors;
  • Participate in evening and week-end activities as needed.

    Responsibilities

  • Provide assistance to Western students and alumni through one-on-one career counseling and workshops on career exploration, resume and cover letter preparation, and job search skills;
  • Work in collaboration with faculty, staff and employers to ensure effective career services for Western students and alumni;
  • Distribute, collect, compile and analyze results of graduate and employer surveys;
  • Maintain the career library, including information on employment trends and markets;
  • Provide day to day oversight of the program office and budget;
  • Work with undecided students, students transitioning from two-year to four-year degree programs or to the work-world, and graduating students;
  • Maintain a Career Development presence on the university website;
  • Participate in summer and fall registration (Bulldog Bound) and orientation programs for first year students;
  • Provide training to students and faculty on the use of Optimal Resume;
  • Manage the budget for the career services program;
  • Coordinate the testing services on the campus for all standardized tests.

The successful candidate will work closely with the Director of the Office of Student Success, as well as with excellent colleagues in the Academic Advising and TRiO Student Services offices. S/he will be a member of a collaborative team dedicated to creatively supporting and maximizing student retention and success. The team members work forty regular hours per week, as well as occasional evenings and weekend days when vital.  The University of Montana Western, with 1300 undergraduate students, emphasizes experiential learning in a block scheduling system in which students take one class at a time, each lasting three hours per day, five days per week, 18 intensive days at a time.

Application

To apply, submit a letter of application, current vita, and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725
patricia.lake@umwestern.edu

For questions, call (406) 683-7311. Review of applications will begin on June 23rd, 2017 and continue until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.

Click here for a printable version of the job description

Accountant II – Accounts Payable

Department: Business Services
Position: Full-time, 12 month
Salary: $11.00-$13.75 commensurate with experience
Union Affiliation: Montana Public Employees Association (MPEA)
Posting Date: June 2017

Description

This is a full-time position, 8 hours daily, full benefits.  Accounts Payable responsibilities include: coding and entering vendor invoices for payment; verifying payments accuracy and processing; reconciling vendor statements; monthly recharges for various departments, warrant cancellations and stale-dated checks; managing and recording Procard purchases; processing travel; and processing work order payments.  This position also is responsible for on-campus departmental purchase training.

Requirements

Five (5) years of work experience with some accounting or Associates degree or higher with three (3) years of work experience.  State, university, and Banner experience preferred. 

Applicants should demonstrate:

  • Excellent organizational skills
  • Proficient data entry skills
  • High degree of accuracy and attention to detail

Qualifications

Applicants should also demonstrate knowledge of general accounting and reconciliation practices and procedures,  competence in the use of personal computers and related software (Excel, Word, Access), multiple databases and e-mail software packages, ability to prioritize multiple work assignments, meet deadlines and adapt to changing priorities while maintaining a positive, effective and professional approach,  demonstrated competence developing and maintaining effective working relationships with a diverse range of personnel both internal and external to the organization, demonstrated ability exercising sound judgment and making consistent decisions while working independently and effectively under minimal supervision, the ability to consistently exercise initiative, the ability to maintain confidentiality.

Application

To be considered for this position, please submit the following: 1) Letter of Application addressing the desired qualifications, 2) Completed and signed State of Montana Application for Employment (PD-25), 3) Names, addresses and telephone numbers of three current professional references to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725
patricia.lake@umwestern.edu

For questions relating to this position contact Liane Forrester at 406-683-7530 or by email at liane.forrester.@umwestern.edu

Review of applications will begin in June 21, 2017, but will remain open until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.

Click here for a printable version of the job description

Maintenance Engineer I

Department: Facilities Services
Position: Full-time, benefit package
Wage: $23.02 per hour, rotating shifts
Union Affiliation: The International Union of Operating Engineers
Posting Date: June 2017

Description

The Maintenance Engineer is responsible for the operation and maintenance of all mechanical systems and components within the University of Montana Western facilities. This includes maintenance and repair of all HVAC systems including motors, controls, coils, lubrication, filters, belts, and all controls and wiring. Operation of boilers equipped with pneumatic and electronic automatic controls.  Maintaining proper steam pressures and water levels, adjusting equipment to maintain flow of steam to meet load requirements, tending boiler feed water pumps, water treatment system and other boiler room equipment. Maintaining a constant watch on all boiler auxiliary equipment (pumps, fans, compressors, pressure reducing valves, safety valves, and all related equipment) and all gauges and recorders. Conducting water chemical tests and monitor all water softeners. Monitor building management system, respond to and troubleshoot mechanical alarms. Assist in the installation and maintenance of drain, waste, vent plumbing systems and water supply piping. Responding to and maintaining fire alarm systems. Reading blueprints to install and/or maintain systems. Performs other related duties as assigned. Required to work rotating shifts.

Qualifications

Required:

High school diploma and license or certification in any of the following: cooling and refrigeration, mechanical repair, heating and ventilation, electrical, plumbing, or building systems, boiler operation.

Experience in troubleshooting, repairing, and maintenance of at least two of the following:

      o   Cooling and refrigeration systems
      o   Building automation systems
      o   Heating and ventilation systems
      o   Electrical
      o   Plumbing systems
      o   Building systems
      o   Boilers

  • Must have a 3rd class boilers license, or be able to obtain one upon employment.
  • Possess good oral and written communication skills.
  • Ability to read and interpret blue prints, specifications, control diagrams, and maintenance manuals.
  • Ability to safely work from ladders, scaffolding, in tunnels and confined spaces.
Desired:

  • Associate or bachelor’s degree in related field.
  • Experience with fire alarm systems.
  • Proficiency in using computers; spreadsheets, word processing, experience with digital control software.

Application

To be considered for this position, please submit a cover letter stating reasons for your interest in the position. Include three professional references and a completed State of Montana Government Job Application (available at http://wsd.dli.mt.gov/service/app.asp or through Montana Job Service) to:

Patti Lake
Human Resources
The University of Montana Western
710 South Atlantic Street
Dillon, MT 59725

For additional information, call (406) 683-7145. Review of applications will begin immediately and continue until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.

Click here for a printable version of the job description

Director of University Communications

Department: Chancellor’s Office
Position: Full-time, 12 month
Salary: $62,000-$70,000 commensurate with experience
Union Affiliation: None
Posting Date: April, 2017

Description

The University of Montana Western invites applications from qualified individuals interested in providing strategic vision and leadership for University Communications.  Our next Director has the opportunity to build upon one of the strongest brands in public higher education. The University of Montana Western is the only public university in the nation offering Experience One, where students engage in experiential learning, taking one course at a time.

Reporting to the Chancellor and serving on the senior leadership team, the Director is responsible for the overall direction, coordination, and evaluation of the University’s central communications office and serves as the Chancellor’s primary communications adviser. 

The primary purposes of the Department of University Communications are to:

·         Assist members of the university community to share information, knowledge, and the UMW story.
·         Build support from UMW’s multiple constituencies.
·         Strengthen awareness of the University’s heritage and of the success and potential of Experience One.
·         Elevate, protect, and promote the UMW brand.

A small team of professionals and students provide a wide range of services: Web, digital and print communications; news and public relations; marketing; and visual media.

Responsibilities

·         Direct, coordinate and integrate the strategic communications, marketing, and public relations
          functions of the university to develop consistent and cohesive messages in support of the
          University’s mission and strategic plan.
·         Develop and implement communications plans as needed to serve a variety of University purposes.
·         Plan, coordinate, and supervise the work of the University Communications team to provide creative,
          communications, and public relations services to the university.
·         Collaborate with Admissions, the UMW Foundation, and the Alumni Association to support strategic
          enrollment management and University advancement.
·         Advise the Chancellor and senior leadership regarding internal and external constituency
          communications and relations, marketing and communications.
·         Represent the University to the press and serve as spokesperson as needed.
·         Work with the Chancellor to develop formal written and oral communications.
·         Represent the University at various community events.
·         Develop a variety of written materials.
·         Manage photographic coverage of campus events and special functions; maintain photographic files.
·         Oversee and manage the University Communications budget.

Required Qualifications

·         Bachelor’s degree in public relations, communications, marketing or related field
·         Minimum of five years of progressively responsible experience in communications, public relations, or a
          related field
·         Demonstrated leadership, organization, and management competencies
·         Excellent written and oral communication skills
·         Excellent interpersonal skills and ability to work effectively with a wide range of individuals and
          constituencies
·         Demonstrated success in creating and managing a work climate of collaboration, collegiality and team-
          work
·         Strong time management skills, with ability to handle multiple priorities concurrently
·         Knowledge of the effective use of social media

Preferred Qualifications

·         Master’s degree in public relations, communications, marketing or related field
·         Experience in communications and public relations in a higher education setting
·         Experience with budget management

Application

To apply, submit a letter of application, current vita, and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725

For questions relating to this position contact Hillary Lowell at 406-683-7151 or by email at hillary.lowell@umwestern.edu.

Review of applications will begin in May, but will remain open until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description

 

Director of Financial Aid

Department: Administration and Finance
Position: Full-time, 12 month
Salary: $60,000-$69,000 commensurate with experience
Union Affiliation: None
Posting Date: May 2017

Description

The University seeks a committed and enthusiastic leader to inspire the next stages of the financial aid vision and strategies.  Working with the Vice Chancellor of Administration, Finance, and Student Affairs the position is responsible for administering Title IV Funds for the institution in accordance with Federal, State, and Institutional regulations.  The Director is also responsible for the overall direction, coordination, and evaluation of the department.  The Director will ensure that Montana Western continues to fulfill its mission in service to its students and the community through responsible fiscal management of financial aid resources.

Responsibilities

Other duties may be assigned to meet business needs.

  • Assist in ongoing development of policies and procedures for financial aid
  • Oversee all Title IV, Perkins, state and institutional financial aid resources
  • Managing cohort default rates and default prevention plan
  • Oversee and participate in the process of meeting with prospective and continuing students to apply for and secure financial aid to cover educational expenses
  • Counsel students and parents regarding financial aid eligibility and ensure all students are provided with accurate information in regards to financial aid, resources, and their obligations regarding said resources
  • Responsible for the prompt and appropriate delivery of federal and institutional financial aid
  • Oversee the maintenance of student financial records
  • Responsible for internal audit controls at the campus level and ensuring Montana Western is in compliance with regulatory bodies
  • Accountable for Department of Veteran Affairs audits and all regulatory  reviews of the campus financial aid
  • Oversee the operation of the Ellucian/BANNER financial aid module and that all required updates are timely and compliant
  • Provide technical financial aid support to the staff and work closely with the campus IT department
  • Maintain a financial literacy program to serve students
  • Work with 3rd party servicing as needed
  • Recruit, hire, train, supervise and evaluate financial aid staff, manage department budget
  • Interface with financial aid community, lenders, and miscellaneous funding sources
  • Interact effectively with all campus departments and participates as part of the campus management team

Qualifications

  • Five years of progressively increasing responsibility in a complex financial environment with progressive experience in a financial aid operation in higher education strongly preferred
  • Bachelor's Degree with related Master's Degree preferred
  • Demonstrated supervisory experience and demonstrated success in promoting and fostering a student-centered team
  • Demonstrated success in planning, organizing and managing the operations and maintaining compliance with Federal, State, and Institutional regulations and policies
  • Demonstrated ability to effectively utilize databases, word-processing, spreadsheets and enterprise financial systems – knowledge of Common Origination and Disbursement (COD) system and Ellucian/BANNER Financial Aid system strongly preferred
  • Ability to communicate throughout the organization with effective interaction across departmental boundaries
  • Ability to incorporate financial aid into the overall enrollment strategies for the University

Application

To apply, submit a letter of application, current vita, and the names, addresses, and phone numbers of three professional references.  To be fully considered, the letter of application must address all of the job qualifications.  Send application materials to:

Patti Lake, Payroll and Benefits Supervisor
The University of Montana Western
710 South Atlantic Street
Dillon, MT  59725

For questions relating to this position contact Susan Briggs at 406-683-7031 or by email at susan.briggs@umwestern.edu

Review of applications will begin June 19, 2017, but will remain open until the position is filled.

The University & Dillon Area

The University of Montana Western is a dynamic, innovative, undergraduate university with over 60 full-time faculty and 1,500 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education.

Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western’s faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers.

The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for any position will be subject to a criminal background investigation.

Click here for a printable version of the job description