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Administrative Assistant for Registrar Services (Administrative Associate I)

Department: Registrar’s Office
Position: Full-time
Wage: $10/hour
Union Affiliation: Montana Public Employees Association
Posting Date: August 2014

Description

The Administrative Assistant for Registrar Services works in the Registrar and Institutional Research Office and reports to the registrar. This person provides support to the registrar and registrar-related services and is responsible for providing direct customer service at the registrar service window; transcript and enrollment verification processing; and general clerical duties related to the office, including but not limited to: registrar mail distribution, managing the general registrar e-mail account, phones, record keeping and filing. During key seasons such as commencement and registration, this position may be required to work outside of normal office hours (including evenings and weekends).

The position is responsible for:

  • Performing clerical support services for the UMW Registrar's Office including: answering phones, mail distribution, stocking forms, filing and assuring confidentiality of materials.

  • Processing student record requests including but not limited to transcripts, enrollment verifications and academic file requests.

    Assisting with registration preparations, including but not limited to the preparation of registration materials, registering and processing change of schedules, BANNER system set up and reviewing appeal procedures with students.

  • Assisting with graduation preparation including but not limited to preparing graduation materials and packets, data entry and support during the commencement ceremony.

  • Providing data entry support and organization for institutional research and the MUS Data Warehouse.

  • Maintaining student schedule conflict and appeal procedure support including overloading credits and double blocking and determining that appeal materials are gathered, received and provided to the registrar prior to appeal meetings.

  • Cash record keeping including the weekly submission of processes to the Business Office.

  • Assisting in maintaining and updating web pages.

  • Processing and filing grade changes and updates.

  • Working with the Registrar to oversee document scanning, data and record maintenance projects for the office.

  • Other duties as assigned.

Qualifications

The successful candidate will possess:

  • An associate’s degree or related experience.

  • Excellent customer service skills.

  • Proficiency in using computers, spreadsheets and word processing software.

  • Exceptional organization and detail-oriented skills.

  • High quality written and oral communication.

  • The ability to work effectively under pressure and maintain a pleasant demeanor.

  • The ability to coordinate work activities with others.

  • The ability to maintain confidentiality.

Application

To apply, please complete a State of Montana Job Application, a letter of application specifically addressing the qualifications and responsibilities described above and a detailed resume. Finalists for this position will be subject to a criminal background investigation. Also include the names, addresses and phone numbers of three professional references. Submit application materials by 5 p.m. August 22, 2014 to:

Charity Walters
The University of Montana Western
710 South Atlantic St.
Dillon, MT 59725-3598

The University and Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of southwestern Montana. The current campus student headcount is 1,447 and the Full-Time Equivalent (FTE) for student enrollment is approximately 1,392.

Montana Western has over 60 FTE faculty members, features small classes for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff chose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to provide innovative interdisciplinary education through experiential learning that combines theory and practice. Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description

eLearning Specialist

Department: Technology Services
Position: Part-time (20 hours per week)
Wage: $15.00 per hour plus benefits
Union Affiliation: Montana Public Employees Association
Posting Date: July 2014

Description

The eLearning Specialist will primarily provide learning management system (Moodle) support through a review of online courses, development of training materials, and support of faculty. The specialist may support additional academic technologies used in online teaching. The position will report to the Director of eLearning and will work closely with faculty, the School of Outreach, and Technology Services. This is a part-time (20 hours per week) position. Continuation of this position is dependent upon funding. There is potential for the position to become full-time.

Qualifications

Required:

  • Bachelor’s degree.
  • Familiarity with Moodle or other Learning Management Systems (LMS).
  • Excellent oral and written communication skills.
  • Demonstrated ability to maintain strict confidentiality and work on projects independently.

Preferred:

  • Master’s degree in instructional technology, education, or related field.
  • Higher education teaching experience.
  • Online teaching experience.
  • Knowledge of instructional design models.
  • Experience with Camtasia Relay, Adobe Creative Suite, and other academic technologies.
  • Experience providing one-on-one and group training.

Responsibilities

Learning Management System (Moodle) support:

  • Troubleshoot Moodle issues for faculty and students.
  • Provide one-on-one training for the development of online courses.
  • Assist with Moodle training workshops for faculty.
  • Develop training materials for Moodle to help with faculty development and aid in support.

Online Course Review:

  • Use the Online Course Review rubric to review online courses.
  • Work with faculty to design or redesign courses following the course review process.
  • Work with the Director of eLearning and eLearning Committee to modify the online course review rubric and process if/when necessary.

Application

To apply, submit a resume, a letter of application, which specifically addresses the qualifications and responsibilities described above, and the names, addresses, and phone numbers of three professional references. Submit application materials by September 5, 2014.

Send application materials to:

Jessica Winans
The University of Montana Western
710 South Atlantic St. Campus Box 89
Dillon, Mont. 59725-3598

Contact 683-7536 with additional questions or email jessica.winans@umwestern.edu

Review of applications begins Aug. 18, 2014.

The University and Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of southwestern Montana. The current campus student headcount is 1,447 and the Full-Time Equivalent (FTE) for student enrollment is approximately 1,392.

Montana Western has over 60 FTE faculty members, features small classes for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff chose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion-learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to provide innovative interdisciplinary education through experiential learning that combines theory and practice. Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description



 

 

 

Head Cross Country Coach

Department: Athletics
Position: .40 part-time stipend, 10 month AY, no-benefits, non-tenure
Wage: $10,000-$14,000 negotiable with experience
Union Affiliation: Montana Public Employees Association
Posting Date: May 6, 2014

Description

The University of Montana Western seeks applicants for head men’s and women’s cross country coach.

Candidates must demonstrate the qualities that will enable them to have success in scouting, talent assessment and recruitment of quality student-athletes; monitoring of academic progress of team members; knowledge of and commitment to compliance with National Association of Intercollegiate Athletics (NAIA) rules; fundraising and promotion of the cross country program within the region.

Candidates must be committed to a philosophy that emphasizes the character development and academic success of student-athletes, as well as the importance of good citizenship.

Montana Western is a member of the NAIA and the Frontier Conference. The head cross country coach reports to the director of athletics.

Qualifications

A bachelor’s degree is required. The successful candidate will be an individual with proven integrity and leadership and must demonstrate the ability to teach, coach and relate well to students. Candidates must also demonstrate the ability to communicate with the university’s various internal and external communities and understand and appreciate the role of athletics in a small college setting.

Application

The search committee will begin reviewing applications immediately and will continue accepting applications until the position is filled. Send a letter of application, resume and three (3) references to:

Ryan Nourse
Director of Athletics
Montana Western
710 S. Atlantic
Dillon, MT 59725

Materials may also be sent electronically to ryan.nourse@umwestern.edu.

No phone calls please.

The University and Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of southwestern Montana. The current campus student headcount is 1,447 and the Full-Time Equivalent (FTE) for student enrollment is approximately 1,392.

Montana Western has over 60 FTE faculty members, features small classes for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff chose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion-learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to provide innovative interdisciplinary education through experiential learning that combines theory and practice. Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description

Custodian I Pool Position

Department: Facilities Services
Position: Call in pool position on an as-needed basis with fluctuating schedule
Wage: $10.00 per hour, temporary position, less than 20 hours per week with no guaranteed hours
Posting Date: March 2013

Description

This position reports to the custodial supervisor and is responsible for a variety of duties, including keeping work areas clean, neat and sanitary by sweeping, mopping, disinfecting, scrubbing, dusting, emptying trash, restocking paper products, moving furniture and other duties as assigned. This is a fill-in position on an as-needed basis with a fluctuating schedule with no regularly scheduled hours. This position will be expected to step in, frequently on short notice, when regular employees are absent or to supplement regular staff during peak periods. The position may include cyclical work such as deep cleaning windows and shoveling snow.

Qualifications

Minimum qualifications include a high school diploma; the ability to follow established procedures and verbal and written instructions; knowledge of cleaning supplies, cleaning techniques, operating cleaning equipment and lifting more than 70 pounds overhead. This individual must be able to work with a variety of personalities and time schedules.

Application

To apply, please submit a completed and signed State of Montana application (available at http://wsd.dli.mt.gov/service/app.asp or through the Montana Job Service) to:

The University of Montana Western
Dorothy Seymour, Payroll/Benefits Manager
710 South Atlantic Street
Dillon, Mont. 59725

Successful applicant will pass a background check. The position will remain open until filled.

The University & Dillon Area

The University of Montana Western, located in Dillon, Mont., is an innovative institution nestled in a scenic valley in the Rocky Mountains of southwestern Montana. The campus Full-Time Equivalent (FTE) for student enrollment is approximately 1,289. Montana Western has over 60 FTE faculty members, features small cases for all students and has been recognized for excellence by U.S. News and World Report. Montana Western’s small size and focus on education innovation have earned it the reputation of being a place where faculty and staff chose to collegially and creatively make a difference in the education of students. Montana Western is the first and only public four-year college in the nation to use block scheduling in which students take a single class at a time. This immersion learning program facilitates increased opportunities for experiential types of learning.

The mission of the University of Montana Western is to provide innovative interdisciplinary education through experiential learning that combines theory and practice. Montana Western services citizens of all ages with its academic, community service, and lifelong-learning programs. As part of the global community, Montana Western encourages diversity, international awareness, environmental responsibility, and mastery of technology as a gateway to the world.

Dillon, a community of 5,000 people, is known for outstanding public schools, safe environments, recreational opportunities and an excellent quality of life.

The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Qualified candidates may request veterans‚ or disabilities preference in accordance with state law. Reasonable accommodations are provided in the hiring process for persons with disabilities. Finalists for this position will be subject to a criminal background investigation.

Click here for a printable version of the job description