UMW Healthy Plan
Provide Campus Transportation
University of Montana Western Travel Policy– Fall 2020 – Spring 2021
- All university-sponsored and affiliated international travel is suspended through Dec. 31, 2020 as per MUS guidelines. International travel for Spring 2021 is highly unlikely.
- All university-sponsored and affiliated domestic travel is restricted to that which is deemed essential by the university. Travel to a state that requires a 14-day quarantine upon entry is prohibited; out of state travelers should be aware that they may be unable to leave a state or they may have to quarantine for 14 days upon reentry to Montana.
The UMW community is encouraged to limit all travel (work-related and personal) because (according to the CDC) “travel increases your chances of getting infected and spreading COVID-19, staying home is the best way to protect yourself and others from getting sick.” Those considering travel are encouraged to review the CDC guidelines on travel and discuss all travel plans and potential self-isolation or quarantine requirements with supervisors.
University of Montana Western Travel Approval Process – Fall 2020- Spring 2021
Faculty and staff who believe they must travel for essential work may submit a written request to their supervisor for approval; ASUMW-recognized student groups should consult the ASUMW Office Manager. (Please use the appropriate Travel Request Form.) All requests for travel during the pandemic must also be approved by the appropriate vice-Chancellor or the Chancellor.
Travel approvals will take into account the following:
- Necessity of travel as core to the UMW mission,
- Stage of the pandemic at UMW and at the destination,
- Additional testing that may be required,
- Potential impact of self-isolation or quarantine requirements.
All should be aware the conditions could change at any time and approvals may be revoked if the situation of the pandemic changes.
If University travel is approved, individuals should:
- Take their temperature before traveling.
- Maintain social distance from others while traveling and working.
- Continue good hygiene practices including washing hands frequently and sneezing and/or coughing into a tissue or the elbow.
- Do not report to work or travel if they are feeling sick or have an elevated temperature
- While traveling, cloth face coverings are required indoors and in vehicles and should be worn outdoors in situations in which social distancing cannot be maintained.
- Review the UMW Healthy plan for providing campus transportation, if using UMW motor pool.
Vehicle Cleaning and Sanitization Overview
UMW Motor Pool staff cleans and sanitizes each campus vehicle upon return and utilizes a handheld electrostatic sanitizer to disinfect all touchable surfaces in the vehicles.
All students, instructors and teaching assistants are required to wear masks or cloth face coverings at all times while inside shared vehicles.
Motor Pool vehicle users will be limited to one person per row of seats and must sit staggered in each row in order to maintain proper social distancing.
For field trips and field courses that primarily occur outside, transportation is likely to be the riskiest part of the activity. Whenever possible, faculty should attempt to find local field sites that are accessible via walking or biking. When this is not possible, faculty should consider and prioritize locations that are proximate to the University to limit travel time in vehicles. When vehicle travel for field trips is necessary, the following is required:
- All students, instructors and teaching assistants must wear masks or cloth face coverings at all times while inside shared vehicles.
- All occupants of shared vehicles should sit in the same seat in the same vehicle for the duration of the trip (i.e. seats are assigned). In cases of driver fatigue, the group should wipe down high touch areas in both seating areas with appropriate disinfectant before switching drivers.
- Trip organizers must provide hand sanitizer and/or a portable handwashing station and require vehicle occupants to wash/sanitize hands whenever they are entering or leaving the vehicles.
- Whenever possible, group leaders should take steps to reduce vehicle occupancy, including using more vehicles than would otherwise be necessary. Physical distancing consistent with six feet between occupants is highly recommended.
- If using vehicle heat or air conditioning, recirculating vehicle air should be disabled.
- Students should be allowed to drive separately in their own vehicles if they wish to do so. Faculty should make sure that students are aware that this is an option.
- Faculty should keep a log of vehicle passengers to assist with contact tracing if needed.
- Faculty should be prepared to make changes to field trips due to spikes in COVID-19 cases.
ASUMW-sponsored Student Group Travel
- ASUMW-recognized student groups must follow the guidelines for academic travel. In addition to the guidelines for group travel, groups must:
- Have a safety consultation with the ASUMW Office Manager, Keeley Fitzgerald, or their designee. Call 406-683-7211 or email firstname.lastname@example.org to learn more.
- Provide a travel safety mitigation plan that includes an explanation of how the group will reduce the risks of COVID-19 transmission and how they will ensure compliance with travel guidelines.
- Provide a list of emergency contacts for all travelers.
- Agree not to travel out-of-state.
- Ensure each group member is aware of and agrees to follow the travel safety mitigation plan.
The Facilities Services Office is available by calling 406-683-7142 to address campus transportation questions or concerns.