Event Application Form

Organization Name: *

Contact Person Name: *

Phone Number: *

Email: *

Purpose of Function: *

Date of Event: *

Start Time: *

End Time: *

Location of Event: *

Est # Attending: *

Set Up Needs in Room:

*Location of the room may be reassigned to meet the current Social Distancing Policy

Food and Beverages Policy

Events requiring food or beverage service will be scheduled in facilities equipped to provide such services. Organizations or individuals using the University facilities may not sell or serve food or beverages provided by sources other than the UMW Food Service without prior approval. All food/beverages served must meet current COVID-19 policies.

Do you plan to use food resources other than the UMW Food Service?

*(If yes) You will be emailed a waiver form. The form must be completed and approved by UMW Food Service before the event.

Please list the type of food/beverages you would like UMW Food Services to provide for the event:

Alcohol Policy

A licensed vendor must be used to provide alcohol for the event in accordance with local, state and federal laws.

I plan to have alcohol served at my event

*You will be emailed additional forms to submit. The forms must be completed and approved by UMW Food Services before the event.

Event Planning: Sponsoring organization is responsible for the following:

a.) Ticket sales/advertising/carding/set up & cleanup

b.) Adhering to mask wearing requirments, social distancing and other COVID-19 related procedures

c.) The applicant and/or sponsor/advisor must be in attendance during the event. List names of each who will be in attendance below:

Applicant:

Mobile Phone:

Sponsor/Advisor:

Mobile Phone:

Depending on event and event location, groups may be required to pay for labor charges for set up and clean up and/or for having an individual on duty during event. Additional charges may also apply for COVID-19 related costs. Security and/or police may also be required at additional cost to the sponsor. *

I agree with the statement above

Would you like this event posted on the online campus events calendar? If so, please provide an event description below: