ASUMW Club Budget Request & Welcome Fair RSVP | University of Montana Western

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General Club Information

Club Name *

Number of Currently Active Members *

Total Funding Request *

Club cannot request more than $5,000 for the school year.

New Club Officers

President *

First

Last

Email *

Phone *

Vice President *

First

Last

Email *

Phone *

Treasurer *

First

Last

Email *

Phone *

Secretary (Optional)

First

Last

Phone

Faculty Advisor *

First

Last

The faculty advisor must be an employed Montana Western staff or faculty member. Community advisors cannot fulfill the requirement for faculty advisor.

Email *

Phone *

Club Meeting & Administrative Expenses

Please answer the following questions about expenditures for club meetings and general administrative supplies. The entire school year should be considered when answering these questions. Printing expenditures should not be included in this information.

How many club meetings are held per semester? *

Please respond with your best approximate number.

Is food provided at the club meetings? *

Yes
No
Occasionally

What type of food is provided? *

General Snacks (soda, chips, etc.)
Casual Meals (pizza, subs, etc.)
Full Meals (catering, restaurants, etc.)

Approximately how many individuals will your club be providing food for at each meeting? *

1-3
4-10
10-20
20+

General Administrative Supplies Expense *

Please list any general administrative supplies for your club (i.e. binders, pencils, paper, notebooks, etc.) and their cost. Costs should be relatively close to costs at the Montana Western Bookstore. Consider your needs for the entire school year when answering this question. If no administrative costs apply to your club, please input “N/A”.

Example (please note the costs in this example may not be accurate)

1 Pack of Pencils – $3.00

2 Rolls of Scotch Tape – $5.00

General Club Expenses

The following questions refer to all club events and outings the club plans on hosting over the course of the year.

Please list any club events planned for the school year. *

(i.e. Board Game Night, Pizza Party, etc.)

Will your club be traveling for at least one event? *

Yes
No
Tentatively

Mode of Transportation *

UMW Motor Pool Vehicles
Personal Vehicles
Other (i.e. Flying)

What kind of UMW Motor Pool vehicle(s) will your club be using? *

Car (5 Person Capacity)
SUV (7-8 Person Capacity)
Minivan (6-7 Person Capacity)
Bus (13-15 Person Capacity)

Drivers must have completed the vehicle certifications through Facilities Services.

Will your club be flying to events? *

Yes
No
Tentatively

Approximately how many plane tickets will your club be purchasing? *

What is the estimated cost per ticket? *

Does your club need to purchase any additional equipment for events? *

i.e. decorations, board games, tools, speakers, physical materials, etc.

Additional Expenditures *

Please list any additional expenses that your club may have (conference registrations, donations to other events, etc.) If no other expenditures exist, please enter “N/A”.

Club Week Expenses

This is to provide specific information for expenses related to club week. Each club is required to host a club week with three (3) club events in one week.

Tentative Club Week Expenses *

Please list the club week events your club is tentatively planning for the school year with approximate costs.

Additional Funding

Additional Funding Sources *

Please list any additional funding sources outside of ASUMW club budget allocations (i.e. fundraising, donations, scholarships, endowments.) If no additional funding sources exist, please enter “N/A”.

Example:

T-Shirt Sale Fundraiser: $100

50/50 Ticket Sales: $75

Private Donor: $250

Welcome Fair

At the beginning of each fall semester, ASUMW hosts a Welcome Fair to introduce new and returning students into campus and community offerings. Participating in the Welcome Fair is a club requirement and must be attended for the club to be considered in good standing. Participation in the Welcome Fair is also heavily considered when determining allocations.

Would you like to RSVP for the fall 2024 Welcome Fair? (Date TBD)
Yes
No

If you do not RSVP now, you must RSVP to ASUMW by the start of the fall semester. Clubs that do not RSVP or do not attend the Welcome Fair risk grounds for not receiving an allocation.

Acknowledgement of Conditions

ASUMW is a reasonable student government body and understands that new opportunities arise while others may change. With this in mind, clubs are responsible for the answers given on this request and have a reasonable responsibility to deliver the events planned.

For example, if a club reports wanting to purchase plane tickets to an event and receives the funding from ASUMW, the club is reasonably required to attend the event. If the club does not attend the event, cause for repercussions may be found.

By signing below, the club confirms that the information submitted on this form is accurate to the best of their knowledge, and acknowledges that it has a reasonable requirement to fulfill the reported planned events.

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Academics

Admissions

Athletics

About UMW

Student Life

Safety & Wellness

Services

General Club Information

New Club Officers

Club Meeting & Administrative Expenses

General Club Expenses

Club Week Expenses

Additional Funding

Welcome Fair

Acknowledgement of Conditions