Process for Campus Space Requests

1. Submission of Request

Individuals or departments must complete the Campus Space Request Form with all required details about the proposed space usage.

Requests must demonstrate how the need aligns with the university’s strategic plan and institutional goals.

Submission Deadline: Requests must be submitted by the end of Block 4 in the year prior to summer implementation to be considered for the annual review cycle.

2. Initial Review by the Campus Planning and Design Committee (CPDC)

The Campus Planning and Design Committee (CPDC) will review all submissions during Block 5 to evaluate alignment with:

• University policies and procedures.
• Strategic plan goals and priorities.
• Campus space standards.

Additional details or clarifications may be requested from the submitter if necessary.

3. Evaluation Criteria

The CPDC will evaluate requests based on the following criteria:

• Strategic Alignment: How the request supports the university’s strategic goals.
• Feasibility: Availability of space, budget considerations, and infrastructure requirements.
• Impact: Effects on other campus operations or spaces.
• Compliance: Adherence to safety and accessibility standards.

4. Recommendation Development

After evaluation of all requests, the CPDC will prepare a formal recommendation that includes:

• A summary of the requests.
• Recommendations and justifications based on strategic priorities.
• Any conditions for approval or adjustments.

5. Submission to Chancellor’s Cabinet

The CPDC will submit its recommendation and supporting documents to the Chancellor’s Cabinet during Block 6 for final review and decision-making.

6. Planning and Execution

If approved:

• Planning and preparation will occur during Blocks 7 and 8.
• Implementation will take place during the summer of the following year, ensuring readiness for the new academic year.

• Notification

The Chancellor’s Cabinet decision will be communicated to the requester through the CPDC.

Approved requests will include detailed next steps for implementation or scheduling.

Campus Space Request Form

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Section 1: Contact Information

Name of Requestor: *

First

Last

Department/Organization: *

Email: *

Phone Number: *

Section 2: Request Details

Purpose of Space Use: *

Describe the academic or university need this request addresses and explain how it aligns with the university’s strategic plan.

Type of Space Requested: *

Describe the desired space by building, floor, and room number.

Is flexibility in location acceptable? *

• Yes
• No

Section 3: Additional Details

Technical or Infrastructure Needs: *

e.g., Wi-Fi, AV equipment, furniture setup

Budget or Funding Source (if applicable):

Section 4: Strategic Plan Alignment

University Strategic Goals Supported:

Briefly summarize the space needs. Which specific strategic goals or priorities does this request address?

Expected Outcomes:

What outcomes or benefits will this request achieve that align with the strategic plan?

Section 5: Timeline and Approval

Submission Timeline

Requests must be submitted by the end of Block 4 in the year prior to summer implementation for review during Blocks 5 and 6. Approved projects will be planned during Blocks 7 and 8 and executed over the following summer.

Approval and Signature

By submitting this form, I confirm that the requested space will be used for purposes consistent with university policies and the strategic plan.

Signature of Requestor:

Clear Signature

Date:

Supervisor’s Signature:

Clear Signature

Date:

Submit