Summer Group Registration Form

Please complete this form for any summer group or year round youth field trips taking place on the University of Montana Western and affiliated properties. Submitting your event with this form is not an indicator that your event is confirmed or approved. 

If you have any questions throughout the process or upon completion of this form, please email [email protected] or call the Office of Campus Events & Conference Services at 406-683-7566.

Contact Name:
Please list the best email address for our staff to contact in order to confirm the details of your inquiry.
Please note we are not able to take reservations before May 13, 2026 for groups over 20 guests.
Please note we are not able to take reservations past July 31, 2026.
Type of Group (Select all that Apply):
Meal Service Options:
Please select the format of the MAJORITY of your meals during your stay. Changes can be made to accommodate travel and class schedules.
First Meal in Dining Hall Upon Check-in:
Last Meal in Dining Hall Prior to Check-out:
Example: Only breakfast and sack lunch on May 16. No meals May 17-18 and only Dinner on May 19.
Example: 1 Gluten Allergy, 2 Peanut Allergy, 1 Vegetarian, 1 Low Sugar Requirement
Single rooms are not guaranteed due to space limitations
Single rooms are not guaranteed due to space limitations.
Bedding is provided for $10/set and includes a pillow, pillow case, fitted sheet, top sheet, and blanket.
Include requests for mini refrigerators, desk lamps, or fans in rooms, elevator access, etc.
Each University group will be assigned 1-2 classrooms with a smart board and computer to use for the duration of their stay. Printing will be available for all groups.
Billing Contact Name (if different from main contact at top of form)):
Please list the best email address to receive final invoices upon the group's departure if different from main contact.
Clear Signature
Authorized Signature of individual responsible for reporting changes and confirming all final numbers for guests total, rooms arrangements; names of all guests; dates of arrival and departure; meal arrangements, allergies, and special diets; and any additional needs no later two weeks prior to arrival. Failure to do so may result in additional fees or space limitations. SUBMISSION OF THIS FORM DOES NOT GUARANTEE RESERVATION.