Event and Catering Inquiry Form

Thank you for your interest in hosting an event through the University of Montana Western Campus Events & Conference Services. Please complete this form to help us plan how to meet your event needs. Our staff will contact you to schedule an event consultation to further plan your event.

To ensure we are able to meet your needs and expectations, we require one month notice for larger events (100+ guests) and two weeks’ notice for smaller events. A minimum guest count is required 4 weeks prior to any large event. Any requested changes within 2 weeks of the event date will be subject to product availability and staffing.

We will make every effort to accommodate your event and/or catering order’s requests. Any changes for events or catering orders within 7 days of the event date may be subject to the change fee based on logistical need and availability. Please see our Catering Procedures for more information.

If you have any questions, please contact Campus Events & Conference Services at [email protected] or 406-683-7566

Today's Date: *

Requester's Name: *

First

Last

E-mail Address *

Required for confirmation and invoicing purposes

Phone Number *

Name of Event: *

Date and Start Time of Event: *

Date

Time

End Time of Event: *

Approximate Guest Count: *

Meal Type: *

• None
• Pick-up directly from Dining Services
• Buffet or Delivery (on campus only)
• Seated & Served (on campus only, extra fees apply)

Pick-up Time and Date: *

Date

Time

If you chose "Pick-up" from the field above, please provide the time and date you plan to pick-up the meals.

Index Code: *

If this is a UMW event, please provide the index code to be used for meal and event purchases.

Do plan on serving alcohol at this event? *

• No
• Yes

If you select "Yes", please note that additional approvals will be required to serve alcohol at your event.

Will you need IT, audio/visual, or other support and equipment? *

• Yes
• No

IT or audio/visual support description: *

If you chose yes from the field above, please describe the equipment/support needed for the event. Depending on your needs, additional set up, equipment use, or ITS personnel fees may apply.

Venue Preference: *No venue requiredBeier AuditoriumBulldog LoungeEmeriti RoomFine Arts GalleryHeritage RoomKeltz ArenaLegacy PlazaLewis & Clark RoomLibrary Conference RoomMathews LawnMontana RoomSmall AuditoriumSTC Board RoomSTC Great RoomTundraOther

If you select other, please include group size or type of location you are wanting to accommodate in the Additional Information field below. As of 7/1/2024 The Small Auditorium in Main Hall is unavailable until further notice. Details about our venues and fees can be found on the main Campus Events & Conference Services webpage.

Additional Information

Please provide any additional information about the event that was not covered in the fields above.

I assume the responsibility to return all serving dishes, platters, trays, baskets, utensils, linens, dispensers, chaffing dishes or other equipment included in pick-up orders to UMW Dining Services one day after pick-up unless other arrangements have been made and confirmed with Campus Events & Conference Services staff. Failure to do so, or damage to equipment may result in additional charges. *

• I understand the statement above

I understand this form is only an inquiry and is subject to review and approval by the Director of Campus Events & Conference Services. Confirmations will be sent to the email address provided on this form. Preferred venues are assigned as available. Campus Events & Conference Services staff reserve the right to change the location of a reservation if scheduling conditions deem it necessary, at which time the contact person will be notified by phone or e-mail. *

• I understand the statement above

Submit