Event and Catering Inquiry Form

Thank you for your interest in hosting an event through the University of Montana Western Campus Events & Conference Services. Please complete this form to help us plan how to meet your event needs. Our staff will contact you to schedule an event consultation to further plan your event.

To ensure we are able to meet your needs and expectations, we require one month notice for larger events (100+ guests) and two weeks’ notice for smaller events. A minimum guest count is required 4 weeks prior to any large event. Any requested changes within 2 weeks of the event date will be subject to product availability and staffing.

We will make every effort to accommodate your event and/or catering order’s requests. Any changes for events or catering orders within 7 days of the event date may be subject to the change fee based on logistical need and availability. Please see our Catering Procedures for more information.

If you have any questions, please contact the Director of Campus Events & Conference Services, Becky Stuart: [email protected].

Today's Date: *

Requester's Name: *

First

Last

Email *

Phone *

Name of Event: *

Date and Start Time of Event: *

Date

Time

End Time of Event: *

Approximate Guest Count: *

Meal Type: *

• Buffet
• Served
• Pick-up
• None

Pick-up Time and Date: *

Date

Time

If you chose "Pick-up" from the field above, please provide the time and date you plan to pick-up the meals.

Is this a UMW Group or Campus Event? *

• No
• Yes

If you select “No”, please note proof of liability insurance is required for all organizations and individuals not affiliated with UMW while using UMW facilities for events or activities.

If you select “Yes”, please note additional approvals will be required for costs associated with this event or order.

Index Code: *

If this is a UMW event, please provide the index code to be used for meal and event purchases.

Do plan on serving alcohol at this event? *

• No
• Yes

If you select "Yes", please note that additional approvals will be required to serve alcohol at your event.

Venue Preference:

Please provide the preferred room for your event if you plan to host it on the UMW campus.

Will you need IT, audio/visual, or other support and equipment? *

• Yes
• No

Support Description: *

If you chose yes from the field above, please describe the equipment/support needed for the event.

Additional Information

Please provide any additional information about the event that was not covered in the fields above.

I understand this form is only an inquiry and is subject to review and approval by the Director of Campus Events & Conference Services. Confirmations will be sent to the email address provided on this form. *

• I understand the statement above

Submit