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The University of Montana Western recognizes that some students, faculty, and staff identify themselves by a first name and/or middle name other than their legal name. For this reason, students, faculty, and staff can opt to use their chosen name where possible in the course of University business and education. 

Any student, faculty, or staff member may opt to use a chosen first and/or middle name in addition to their legal name and may request to add or edit a chosen name by sending an email to [email protected]. Please allow up to four business days to process your request.

The chosen name may be used in many University contexts as described below.

For some records, also described below, the University is legally required to use a legal name. However, whenever reasonably possible, a chosen name will be used.

Please know that University personnel may be able to view both your legal and chosen name.

Areas where your chosen name or legal name may appear:

Chosen Name

  • Class rosters
  • Bulldog Card (opt-in)
  • UMW email 
  • Moodle (opt-in) 
  • Multiple places in DAWGS 
  • Degree Works (Coming Soon!)
  • Diplomas or certificates (opt-in)

Legal Name

  • International student documentation  
  • Student Accounts documentation 
  • Financial Aid (FAFSA) 
  • Loan deferment paperwork 
  • Federal requests for information 
  • National Student Clearinghouse 
  • Transcripts  
  • Athletics rosters
  • When compelled by legal means

Basic FAQs

Legal Name

UMW Email

Personal Pronouns and Gender Designations

If you have more questions about chosen names, personal pronouns, or gender designation, please email us at [email protected].