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University departments and offices are authorized to approve travel and are responsible for the proper use and management of travel resources. The managers of departments/offices are responsible to ensure that travel is directly related to an objective of the University, that adequate funds are available and that all travel is in accordance with University Travel Guidelines. Please review the provided documents for further information.

Travel Guidelines
State Employee Travel Information
Group Travel
Blank Travel Forms (Excel Document Download)

Clery Act Student Travel Form

This form is to be completed for any College-related overnight travel, domestic and overseas, that includes students such as athletics, academics, clubs/organizations, etc. The federal Clery Act law requires that institutions track what is known as “non-campus” property, and report certain crimes that occur at those locations. Non-campus property includes property that UMW controls on a short-term basis if there is a written agreement for the property, the property is frequented by students, and it is used to further UMW’s educational mission. UMW is required to reach out to the local law enforcement agencies with jurisdiction over non-campus property and request crime statistics for the dates and times when UMW controls the space. UMW must provide the statistics, if any, to the federal government and publish them in the Annual Security and Fire Safety Report.

Please submit this form AFTER your travel to ensure you have complete information, including specific rooms/suites occupied. If you have questions, please contact Nicole Hazelbaker, Dean of Students, at 406-683-7388 or [email protected].