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Official Transcripts

The University of Montana Western fulfills official transcript orders through the National Student Clearinghouse.  Current and past students can go to order their official transcripts.  Official transcripts are $10 per copy with a $2.50 processing fee and can be paid using any major credit card. The credit card will be charged after the order is fulfilled.  Additional fees apply for certain delivery options.

Transcript orders require:

The National Student Clearinghouse website will guide the requester through placing their order, including delivery options and fees. Order updates will be sent to the active email address listed or a student can check their order status or history online.  Student can also access the National Student Clearinghouse by logging into  DAWGS and select Student Services, then select Student Records, and finally select Request Official Transcripts. These steps link the student to the National Student Clearinghouse and authenticate their electronic signature.

For help with the National Student Clearinghouse transcript ordering service, visit

End of Term Transcript Options

Transcripts with the current semester’s grades or degrees posted are available after the end of the term, even if specific requirements are completed prior to the end of the semester. Students may order transcripts before the end of the term and request a hold for degree or hold for grades if they desire the transcript to be released after final grades or degrees are posted. For hold for grades, a student can expect their transcripts to be released within approximately 2 weeks after the semester has ended. For hold for degrees, a student can expect their transcript to be released within 3-4 weeks after the semester has ended assuming all degree requirements are met.

Delivery Options & Fees

Electronic Delivery within the National Student Clearinghouse: no additional fee

Electronic Delivery outside of National Student Clearinghouse network: $1.00

Standard Mail: Sent via the United States Postal Service with no additional fee

USPS Priority Mail: Sent via the United States Postal Service through Priority mail. Additional charge of $7.65 per order will apply

USPS Express: Sent via the United States Postal Service through Express Mail. Additional charge of $22.68 per order will apply

FedEx US: This is a rush mailing option sent by FedEx available for $25.00 per order

FedEx Canada, Mexico, International:  $75.00 per order

Hold for Pick Up: Transcripts will include an “Issued to Student” and envelope will be noted as unofficial if opened. The registrar’s office will call the student when their transcripts are ready to be picked up. The student must present photo ID in order to pick up the transcript.

Fax: Transcripts may be faxed to a specified location but are usually considered unofficial unless faxed to a college or university in the Montana University System. It is highly recommended that the student requesting the transcripts check with the receiving institution before requesting a transcript sent by fax.

Important Notes

Single Admissions File Transmittals

A current Montana Western student or one who has attended within the past five years and plans to transfer to a different Montana University System (MUS) campus has the option to request that their file be transferred to the campus of their choice within the MUS. This request is made through the Transmittal of Undergraduate Application Materials form. Completed forms can be emailed to [email protected] and the $8.00 transmittal fee can be paid by calling UMW’s Business Services Office at 406-683-7101 or both form and check can be submitted to the Registrar’s Office. Materials mail in the Single Admissions File to the MUS institution will include: Official Montana Western transcripts; Admissions files; and copies of college or university transcripts submitted during the admissions process.

The Registrar’s Office is unable to process requests or send files if a student has not completed at least one semester or if it has been more than five years since their last attendance at the University of Montana Western.

Transmittal of Undergraduate Application Materials

Board of Regent Single Admission File Policy