University Operating Policies
Creation & Maintenance of University Operating Policies (DRAFT)
Purpose
Efficient, effective and transparent management of University operations requires uniform policies.
Statement of Policy
The Office of Administration and Finance will coordinate the maintenance of the University of Montana Western (UMW) Operating policies and University Communications will publish them here on this site. Links will be provided to sources of authority (“references”), both internal to the University, MUS system, and external, such as State and federal codes and regulations. Where applicable, internal links will also be provided to procedures. Operating Policies must be reviewed by the Chancellor’s Cabinet, Faculty and Student Senates, and approved by the Chancellor.
Policy Update Procedure
When your department or office needs to propose a new or updated University Operating Policy, please download and fill in the UMW Operating Policy template document, clearly indicate the proposed updates (if applicable), and coordinate with the Cabinet representative in your respective area to submit for review.
Definitions
University Operating Policies:
- Have campus-wide or university-wide applications;
- Strengthen controls to ensure compliance with applicable laws and regulations; and,
- Enhance the university’s mission, promote operational efficiencies, and/or reduce institutional risk.
Policies establish a framework for what will or will not be done at UMW, and reflect the rules governing the implementation of campus processes. Only the policies as listed on the University Operating Policies website will be applicable/enforced. Campus units might have policies specific to their units, but because of their unit-specific focus, these are not considered University Operating Policies.
In circumstances where no official campus policy is in place, the University of Montana Western will follow policy of the University of Montana to the extent it agrees with UMW’s procedures.
Procedures
Procedures reflect current operational processes for completing tasks. Procedures contain details that include specific steps, process examples, forms to use, and contact information for assistance.
UMW Operating Policies A-Z
A
Advanced Placement Program (AP)
Alternative Work Schedules/Workplace
Athletic Committee and Representative
B
Beier Auditorium Policies and Procedures
Board of Regents Employment Contracts
Burning of Candles and Incense
C
Campus Safety Alerts – Timely Warning Notices, Emergency Notifications, and Public Safety Advisories
Change in Staff Employment Status
College Level Examination Program (CLEP)
Compensatory Time for Exempt Classified Employees
Conflict of Interest & Financial Disclosure
D
Discretionary Leave Without Pay
Discrimination, Harassment, Sexual Misconduct, Stalking and Retaliation
E
Employee Selection Criteria & Background Checks
F
Facilities and Administration Costs
G
Grade Appeal, University Policy Grievance, and Concerns about Faculty or Administration
Grading System and Grade Point Average
Group Health Benefits Program, Montana University System
H
I
Internet-Only/eLearning Policy for Purpose of Tuition & Fees
J
K
L
M
N
Non-Exempt Overtime and Compensatory Time
Nondiscrimination/Equal Opportunity
O
Outside Employment/Employees Eligible for Overtime
P
Payment or Expense Reimbursement for University Employees by Affiliated Organizations
Policy Governing Situations Without Official Campus Policy in Place
Policy Governing Situations without Official Campus Policy in Place
Policy Governing Situations without Official Campus Policy in Place
Political Campaign Solicitation
R
Recruitment: Administrative, Academic & Professional Employees
Recruitment/Promotion: Staff Employees
Reimbursement for Search Candidate Expenses
Residence Hall Residency Requirement
S
Seasonal and Intermittent Employees
Standards of Satisfactory Progress for Financial Aid
Student Electronic Communication
Student Enrollment and Attendance
Student Political Groups & Campaigning
Student Right to Privacy, Release of Confidential Information
Student Rights and Responsibilities
T
Transfer of Financial Aid to Another Institution
U
V
Vehicle Regulation & Parking Policy