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Creation & Maintenance of University Operating Policies


Efficient, effective and transparent management of University operations requires uniform policies.

Statement of Policy

The Office of Administration and Finance will coordinate the maintenance of the University of Montana Western (UMW) Operating policies and University Communications will publish them here on this site. Links will be provided to sources of authority (“references”), both internal to the University, MUS system, and external, such as State and federal codes and regulations. Where applicable, internal links will also be provided to procedures. Operating Policies must be reviewed by the Chancellor’s Cabinet, Faculty and Student Senates, and approved by the Chancellor.

Policy Update Procedure

When your department or office needs to propose a new or updated University Operating Policy, please download and fill in the UMW Operating Policy template document, clearly indicate the proposed updates (if applicable), and coordinate with the Cabinet representative in your respective area to submit for review.


University Operating Policies:

  • Have campus-wide or university-wide applications;
  • Strengthen controls to ensure compliance with applicable laws and regulations; and,
  • Enhance the university’s mission, promote operational efficiencies, and/or reduce institutional risk.

Policies establish a framework for what will or will not be done at UMW, and reflect the rules governing the implementation of campus processes. Only the policies as listed on the University Operating Policies website will be applicable/enforced. Campus units might have policies specific to their units, but because of their unit-specific focus, these are not considered University Operating Policies.

In circumstances where no official campus policy is in place, the University of Montana Western will follow policy of the University of Montana.


Procedures reflect current operational processes for completing tasks. Procedures contain details that include specific steps, process examples, forms to use, and contact information for assistance.

UMW Operating Policies A-Z